Executive Assistant to CEO – Work Health and Safety Organisation (Accra, Ghana)

About the Role

The Work Health and Safety Organisation, a prominent player in the pharmaceutical and healthcare sector, is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to the Chief Executive Officer. This pivotal role is based in the vibrant city of Accra, Ghana, and involves a direct, one-on-one working relationship with the CEO, requiring exceptional administrative and organizational skills.

Duties and Responsibilities

• Manage the CEO’s calendar, appointments, travel arrangements, and expense reports.
• Prepare confidential correspondence, reports, and presentations.
• Act as a gatekeeper, managing access to the CEO and prioritizing engagements.
• Ensure the CEO is well-informed of upcoming commitments and key issues.
• Coordinate and follow up on tasks, projects, and deadlines on behalf of the CEO.
• Facilitate effective communication between the CEO and internal/external stakeholders.
• Handle sensitive information with discretion and professionalism.
• Serve as the primary liaison between the CEO and the Board of Directors.
• Coordinate board meetings, including scheduling, documentation, and logistics.
• Ensure timely distribution of board materials in compliance with governance requirements.
• Support board members with travel and meeting arrangements.
• Maintain strict confidentiality in all board-related matters.
• Support the Executive Team in scheduling and coordinating meetings.
• Assist in preparing agendas and materials for senior management and off-site meetings.
• Attend meetings where required and track action points.
• Maintain and update the CEO’s profile and organizational materials.
• Review and analyse reports (Finance, Sales, HR, Operations, etc.) and highlight key insights.

Qualifications and Requirements

• Proven experience as an Executive Assistant or in a similar senior administrative role.
• Exceptional organizational and time-management skills.
• Proficiency in calendar management, travel coordination, and expense reporting.
• Excellent written and verbal communication skills.
• Discretion and professionalism in handling confidential information.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Strong understanding of board governance and meeting coordination.
• Familiarity with report analysis and presentation preparation.

Perks and Benefits

This position offers the opportunity to work closely with the CEO of a leading organisation and contribute significantly to its operations. Specific benefits are detailed during the interview process.

Your Next Step to Acceptance

1. Highlight Your Organizational Prowess: Emphasize your experience in managing complex calendars and coordinating executive-level meetings.
2. Showcase Your Confidentiality Skills: Provide examples of how you have handled sensitive information with the utmost discretion.
3. Demonstrate Proactive Support: Illustrate your ability to anticipate needs and proactively manage tasks and projects on behalf of an executive.
4. Tailor Your Application: Clearly articulate how your skills align with the specific duties and responsibilities outlined for this Executive Assistant role.