Bilingual Executive Assistant & Calendar Coordinator – Higher Colleges of Technology, UAE

About the Role

Higher Colleges of Technology, a premier educational institution in the United Arab Emirates, is seeking a highly organized and bilingual Executive Assistant & Calendar Coordinator to provide comprehensive administrative support to a Line Manager. This pivotal role serves as the primary liaison, managing internal and external communications and meticulously organizing schedules and meetings. If you are a proactive administrator with exceptional organizational skills and a knack for seamless calendar management, we encourage you to apply.

Key Responsibilities

• Serve as the primary point of contact for the Line Manager, managing incoming communications and inquiries.
• Coordinate and schedule meetings, appointments, and travel arrangements, ensuring optimal use of the Line Manager’s time.
• Manage and maintain the Line Manager’s calendar, proactively identifying and resolving scheduling conflicts.
• Prepare and edit correspondence, presentations, and other documents.
• Handle confidential information with discretion and professionalism.
• Liaise with internal departments and external stakeholders to facilitate smooth operations.

Qualifications and Requirements

• Higher Diploma qualification required.
• Exceptional proficiency in both English and Arabic (written and spoken).
• Intermediate skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Demonstrated experience as an Executive Assistant or in a similar administrative support role.
• Strong organizational and time management skills, with a keen eye for detail.
• Excellent interpersonal and communication skills.

Benefits and Perks

• Opportunity to work with a leading educational institution in the UAE.
• Supportive and dynamic work environment.
• Competitive compensation package.

Your Next Career Move Starts Here

• Proactively anticipate the needs of the Line Manager to ensure seamless daily operations.
• Leverage your bilingual skills to bridge communication gaps and enhance stakeholder relations.
• Master the art of calendar coordination by prioritizing effectively and managing multiple demands.
• Maintain a high level of professionalism and discretion in all interactions.