Facilities Finance & Procurement Coordinator

Job Title: Facilities Finance & Procurement Coordinator

Location: Manama, Bahrain

Department: Facilities Management

Reporting to: Head of Facilities Management

About the Role

We are seeking a proactive and detail-oriented Facilities Finance & Procurement Coordinator to join our Facilities Management department in Manama, Bahrain. This role is responsible for supporting financial operations and procurement activities related to facilities management, ensuring cost-effective purchasing, budget tracking, and compliance with company policies.

Key Responsibilities

• Coordinate and manage the procurement process for facilities-related goods and services, including vendor selection, negotiation, and contract management.
• Support the Head of Facilities Management in budgeting, cost analysis, and financial reporting for facilities operations.
• Monitor and track purchase orders, invoices, and payment processing to ensure accuracy and timely settlements.
• Develop and maintain relationships with suppliers and service providers to ensure quality and competitive pricing.
• Ensure compliance with internal procurement policies and financial regulations.
• Prepare regular financial reports and expenditure summaries for facilities management activities.
• Assist in inventory management and asset tracking for facilities-related equipment and supplies.
• Liaise with finance, operations, and vendor teams to streamline procurement workflows.
• Support facilities management projects by coordinating vendor quotations and service-level agreements (SLAs).
• Identify cost-saving opportunities and recommend process improvements within the procurement cycle.

Required Qualifications & Skills

• Bachelor's degree in Finance, Accounting, Business Administration, or a related field.
• Proven experience in finance coordination, procurement, or a similar role within facilities management or operations.
• Strong understanding of procurement processes, vendor management, and supply chain coordination.
• Proficiency in financial software and ERP systems (e.g., SAP, Oracle, or similar platforms).
• Advanced skills in Microsoft Excel and financial reporting tools.
• Excellent analytical and problem-solving abilities with strong attention to detail.
• Strong communication and negotiation skills for managing supplier relationships.
• Knowledge of budget management, cost control, and financial forecasting.
• Ability to work independently and collaboratively within a team environment.
• Familiarity with facilities management operations and maintenance procurement is a strong advantage.

Experience Requirements

• Minimum of 3–5 years of experience in a finance and procurement role, preferably within facilities management, real estate, or construction sectors.
• Experience handling vendor contracts, RFPs, and supplier performance evaluations.
• Demonstrated ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Why Join Us

This is an excellent opportunity for a skilled Finance & Procurement Coordinator to contribute to the operational excellence of a growing facilities management team in Bahrain. We offer a collaborative work environment and opportunities for professional growth.