Executive Assistant to Partners | Riyadh | Barratt Galvin
About the Role
Barratt Galvin is experiencing significant growth, leading to the creation of this exciting Executive Assistant position within our Riyadh office. This vital role will provide comprehensive support to two Partners and their dynamic team, focusing on Corporate, Energy, and Infrastructure sectors. The Executive Assistant will be instrumental in managing a diverse array of administrative, financial, and business development functions. We offer a hybrid working model, with three days in the office and two days working remotely, operating on a Sunday to Thursday schedule.
Key Responsibilities
- Manage intricate diaries across various time zones, effectively coordinating stakeholders to ensure seamless meeting execution.
- Facilitate international travel arrangements, including visa acquisition and itinerary planning, strictly adhering to firm policies.
- Prepare essential meeting materials, meticulously track action items, and guarantee timely follow-up on all tasks.
- Cultivate and maintain robust relationships with both internal and external clients, actively supporting business development initiatives through research, pitch preparation, and event coordination.
- Ensure the accuracy and currency of client information by diligently maintaining and updating the CRM system.
- Oversee the onboarding process for new clients and matters, ensuring all compliance requirements are met and documentation is completed with precision.
- Manage billing procedures using Aderant, which includes generating prebills, preparing invoices, and participating in WIP and credit control meetings.
- Serve as a crucial gatekeeper for fee earners, handling correspondence with utmost discretion and drafting professional, high-quality documents and communications.
- Offer general support for office operations and collaborate with regional finance and business development teams to contribute to the efficient functioning of the office during this period of expansion.
Candidate Requirements
- Must be a Saudi National.
- Demonstrated experience as an Executive Assistant or Legal Assistant, preferably within a legal or professional services firm.
- Possess an excellent academic record.
- Advanced proficiency in Microsoft Office Suite and experience with billing systems like Aderant.
- Exhibit strong commercial and financial understanding.
- Fully bilingual in both Arabic and English, with exceptional communication skills across all organizational levels.
Why Barratt Galvin?
Join a forward-thinking firm where your contributions are valued and your career can flourish. This is a unique opportunity to be part of a growing team in a key strategic location.
Ready to Apply?
- Review the responsibilities and requirements carefully to ensure a strong match.
- Tailor your CV to highlight your most relevant administrative and business support experience.
- Clearly articulate your bilingual capabilities and any experience with legal or professional services environments in your application.
- Submit your application promptly to be considered for this exciting opportunity.