Executive Assistant to CEO & SLT at Pickle (formerly FYXER) – Dubai/Remote
About the Role
Pickle (formerly FYXER) is seeking an exceptionally experienced and discreet Executive Assistant to provide comprehensive support to its CEO and Senior Leadership Team (SLT). While the role can be remote, candidates based in Dubai or with significant experience operating within the UAE are highly preferred. This is a high-trust position demanding absolute confidentiality, superior emotional intelligence, and meticulous precision. The ideal candidate will act as the CEO’s primary support, ensuring seamless, efficient, and friction-free personal and professional operations. This is more than a traditional PA role; it’s a ‘fixer’ and ‘operator’ position requiring proactive need anticipation, discreet handling of sensitive situations, and the ability to bring calm, structured execution to a dynamic environment. The scope includes personal scheduling, household coordination, complex travel arrangements, and sensitive legal or administrative matters, alongside light operational support such as coordination, documentation, and inbox/calendar management.
Key Responsibilities
- Provide end-to-end personal and lifestyle management, expertly navigating a busy and evolving schedule encompassing family, travel, and daily commitments.
- Oversee household operations, coordinating with staff and ensuring seamless behind-the-scenes functionality.
- Manage complex calendars, appointments, bookings, and international travel arrangements with exceptional precision and foresight.
- Handle confidential personal matters, including sensitive legal or financial processes, with the utmost professionalism and discretion.
- Manage personal communications, records, and documentation, maintaining a high degree of organization and accuracy.
- Act as a trusted gatekeeper and prioritizer for incoming requests, safeguarding and optimizing the CEO’s time and focus.
- Proactively anticipate needs, remove obstacles, and resolve issues efficiently to ensure smooth operations.
Requirements & Qualifications
- Proven extensive experience as a Personal Assistant or Executive Assistant supporting C-suite executives, preferably in demanding environments.
- Demonstrated ability to handle highly confidential information with absolute discretion.
- Exceptional organizational and time-management skills, with a keen eye for detail.
- Strong problem-solving abilities and a proactive, ‘can-do’ attitude.
- Excellent communication and interpersonal skills, with high emotional intelligence.
- Experience operating within the UAE market is a significant advantage.
- Flexibility to work remotely or be based in Dubai.
Perks & Benefits
- Opportunity to work closely with the CEO and SLT of a dynamic organization.
- Supportive and fast-paced work environment.
- The chance to make a significant impact in a role that demands high levels of trust and autonomy.
Tips for Your Application
- Highlight your experience in managing complex international travel and scheduling for senior executives.
- Provide specific examples of how you have handled sensitive or confidential information discreetly and professionally.
- Emphasize your proactive problem-solving skills and ability to anticipate needs in a fast-paced setting.
- Clearly state your location preference or flexibility (Dubai/Remote).